Home

Guides to running drop-in classes

From ClassMetrix, check-in and money tracking for drop-in dance and fitness classes · 8 October 2026

Written for the owner who runs the door, pays the teachers and wants to know which nights make money. Each guide answers one question with real numbers, mostly from our made-up demo studio. Nothing here needs ClassMetrix; the last section of each says what it does.

The money and the door

How to work out the profit on each class

The sum, a worked example from a real month, and what to do with a class that loses money.

Class profit calculator

Hall, teachers, price, people. Your break-even in a second.

How to run the door at a drop-in class

One list of names, one tap for how they paid. Cash, card, passes, IOUs, new people.

Punch-card passes: paper, spreadsheet or app?

Shared cards, lost cards, forgotten cards, and how many classes you owe.

How to work out teacher pay per class

Flat, per head, a share of the door or own rate, costed on a full night and a thin one.

Finding students who have stopped coming

Nobody cancels a drop-in class. How to notice, and what the teacher sends.

Cash tin counts

What the tin should hold, and why to count it every night cash is taken.

Pricing drop-in classes

Single class, 5- and 10-class passes, concessions, bundles, band nights, and what each costs you.

For your kind of class

Swing and social dance

Two classes a night, two teachers, couples sharing passes, a troupe, socials with a band.

Yoga, pilates and stretch in hired halls

One teacher, 10-class passes, a concession, a church hall, no bookings.

Community fitness and bootcamps

Pay-as-you-go in a park or a hall, trainers paid per session.

Salsa, bachata and Latin nights

Class then social, a bundle price, partners sharing a pass, the DJ as a cost.